The role
As UK Accounts/Administrative Assistant you will be responsible for handling day-to-day financial and administrative tasks that support the smooth running of the business across multiple departments. The role will involve working closely with the UK Finance Manager while also assisting sales, operations and engineering where required.
Overall, this role will allow for effective coordination of finance and general office activities.
Relationships
Direct Report to UK Finance Manager.
Indirect Report to UK General Manager (RTS), Managing Director (J1W).
Liaises with finance team, administrative team, engineering team (survey and tooling), operations/sales team,
logistics team, clients, and suppliers.
Responsibilities
The following is a list of responsibilities associated with the role. This includes but is not limited to
- Processing invoices both payable and receivable ensuring that any discrepancies are delt with in a timely manner.
- Processing Expenses Requests
- Processing Credit Card Statements
- Bank & Accounts reconciliations to ensure and maintain accuracy
- Processing/creating new supplier accounts
- Processing/creating new customer accounts
- Issuing customer statements
- Processing remittances
- Credit Control – Chasing unpaid debts and applying account suspensions where applicable
- Electronic filing of all supplier invoices, statements and remittances
- Processing/Allocating payments from the bank feed
- Assisting with month end invoicing
- Creating documents via sage design
- Raise office related purchase orders
- Good office housekeeping as part of company HSE responsibilities
- ISO Management where required
- Assisting with audits and year-end financial statements
- Assisting with budget preparation
- Assistance with departmental stock takes as and when required
- Tracking and processing of controlled stock movements within company stock management system.
Experience & Qualifications
The following qualifications and experience are deemed desirable for the role:
- Previous experience in accounts, finance,
or administrative support role - Relevant certificates, in Accounting, Finance, Business Administration, or a related field
- Experience using accounting or ERP software
(e.g., Sage, Xero, QuickBooks, or similar) - Experience supporting finance teams within
a business environment - Proficiency in Microsoft Office, particularly
Excel, Word, and Outlook
Skills & Knowledge
- Accounting & Financial Skills – knowledge
related to handling company finances - Administrative Skills – general office and support
- Excellent organizational & time management skills.
- Excellent attention to detail with a
methodical approach to work carried out. - Strong problem solving and analytical
skills with a proactive approach to work. - Strong communication skills – working with
staff clients and vendors - InspHire Database Administration is
beneficial but not a necessity. - Inventory/stock management experience.
Personal Qualities
- Ability to carry out duties in a timely and organised manner with particular attention tomaintaining the high-quality standards in place.
- Outgoing team player with a professional approach.
- Customer focused with a forward-thinking attitude.
- Ability to communicate effectively at all levels.
- Ability to work tight deadlines, remaining calm under pressure.
- Conscientious and helpful
- Willingness to learn & participate in-house training
- Willingness to work overtime as required.
Benefits
- Competitive salary.
- Company pension scheme.
- Private Medical Insurance
- Opportunities for career progression
within the organisation. - Training and professional development opportunities.
- Friendly and dynamic working environment.
